en
Car sales and rental
Listings go out from the deal record, and roadworthiness and insurance deadlines remind you themselves.
Part of the chain
- Capture
- Sell
- Deliver
- Get paid
How it works
One car, 7 steps
One car from purchase to a paid invoice. The same data, entered once, goes into the listing, the quote, the contract, the invoice and your accounting — and you can see how much you made on it.
01 Deliver
The car is entered once
The VIN, make, trim, photos, cost and target price go onto a single record. From that moment the same data travels everywhere — nothing has to be re-entered for the listing, the quote or the contract.
- VIN
- WVWZZZ3CZKE••••••
- Year
- 2019
- Mileage
- 148 000 km
- Engine
- 2.0 TDI · 140 kW
- Cost
- 13 400,00 €
- Price
- 16 900,00 €
18 photos · 24 features · roadworthiness test valid until 2026-11-04
02 Deliver
The listing goes to both portals from the same record
Photos, features, price, leasing calculator and your contact details are assembled automatically. Change the price in the system and it changes on both portals — nobody has to remember where else it was published.
- Autoplius.lt 18 photos · 24 features published 09:14
- Autogidas.lt the same content, entered only once published 09:14
- Leasing calculator 36 mo. · 20% down €199/mo.
- Warranty shown in the listing 12 mo.
- Price updated changed in the system — updated on both portals 17 400 → 16 900 €
The same mechanism also works with the boat categories on the Autoplius portal.
03 Capture
An enquiry from a listing gets an owner immediately
A call, a Messenger message and a website form all land in one inbox. The owner is assigned by your rotation, not by who happened to look first. When the phone rings, the record opens before you pick up.
- Autoplius Enquiry from the listing: "Is it still for sale?" 09:41
- Call +370 6•• ••• •• · 4 min 12 s · the record opened automatically 10:02
- Messenger "Could I come and see it on Saturday?" 10:15
- Messenger · answer "Yes, Saturday 11:00 works. I'll have it ready." 10:17
- Email "Please send a quote with a leasing option" 12:40
Three channels, one history on the same customer and the same car.
04 Sell
The quote — and every other document — comes from a template
The car's details, the price and the leasing option assemble themselves into the document. The same template mechanism produces inspection certificates, purchase agreements, handover certificates and any other document you need — with your logo and your terms.
- Quote price, leasing, warranty — from the record PDF · 12:52
- Inspection certificate with photos from the inspection PDF · 12:54
- Purchase agreement your terms, the customer's details filled themselves in ready
- Handover certificate generated on the deal ready
About 100 ready-made templates (LT, EN, bilingual, LV, EE, DE) plus your own — adding a new document type needs no programming.
05 Sell
Signed with Smart-ID — no printer, no journey
The customer signs on their phone: in the showroom, at home or in another city. Their identity can be verified beforehand, and the system reminds anyone who has not signed. A qualified signature has the same legal force as a hand-signed document.
- Identity verified by SMS code, before signing 14:18
- Tomas Ž. · buyer Smart-ID · no account needed signed 14:21
- Auto Vilnius, UAB · seller mobile signature signed 14:23
- The signed document has been sent to both parties, with a signing report 14:24
If one side is dragging its feet, the reminder goes out automatically — and you can see who is being waited on.
06 Get paid
The invoice, the payment and the entry in accounting
The invoice is generated from the same deal. The PDF carries a payment link with a QR code, so the customer never has to retype a number. The system sees the payment itself from the bank statement, and the document goes on to your accounting software.
| Line | Qty | Amount |
|---|---|---|
| Volkswagen Passat 2.0 TDI, 2019 | 1 | 16 900,00 € |
| Registration service | 1 | 60,00 € |
| Total incl. VAT | 16 960,00 € | |
- Payment link and QR code inside the invoice PDF added
- Paid seen on the bank statement, matched automatically 15:38
- Passed to accounting Rivilė · no retyping by hand 15:39
07 Across the whole chain
The customer comes back for a reason
The roadworthiness test, the insurance, the end of the warranty and the birthday all stay in the system with their dates. The reminder goes out on its own — to the sales person in the system or to the customer by SMS. It is the cheapest way to bring back somebody who has already bought from you.
- Roadworthiness test reminder 30 days before until 2026-11-04
- Insurance reminder 14 days before until 2027-02-18
- Warranty 12 months from the sale until 2027-08-31
- Birthday reminder to the sales person 2027-03-12
And on every car you can see how much you made
Not the overall turnover at month end, but the margin on that specific record — including preparation costs and the discount given. The same number feeds the management dashboard and the reports.
| Car | Cost | Sale price | Margin |
|---|---|---|---|
| Volkswagen Passat 2.0 TDI, 2019 | 13 400 € | 16 900 € | 3 500 € 26 % |
| Škoda Octavia 1.6 TDI, 2020 | 11 900 € | 14 200 € | 2 300 € 19 % |
| BMW 320d xDrive, 2018 | 15 800 € | 18 100 € | 2 300 € 15 % |
| Toyota RAV4 Hybrid, 2021 | 21 400 € | 26 500 € | 5 100 € 24 % |
What matters in this business
- Listing export to Autoplius and Autogidas straight from the deal: photos, make, model, features, price
- A leasing calculator and warranty marking in the listing
- Reminders about roadworthiness tests and expiring insurance
- Cost and margin for every car
- The contract is signed with Smart-ID on the spot, with no printer
The modules you will switch on first
Does the listing travel with photos?
Yes — together with the make, model, features, price, leasing calculator and contacts. The same mechanism works with Autoplius, Autogidas and the boat categories on the Autoplius portal.
What happens when I change the price?
You change the price in one place — on the car record. The listings on both portals update themselves, so nobody has to remember where else it was published.
Will we see the profit on every car?
Yes. A deal carries cost lines as well as sales lines — preparation, repairs, transport — so the margin is visible on that specific record and in reports, rather than being worked out at month end.
Can the customer sign the contract without coming in?
Yes. Signing happens with Smart-ID or mobile signature behind a link — the signer needs no account. Their identity can be verified with an SMS code beforehand. This is a qualified signature, legally equal to a hand-signed one.
Can we build our own document forms?
Yes. Besides the ready-made templates (quote, contract, inspection and handover certificates) you can build any document of your own with variables from the system — no programming required.
Will invoices reach our accounting?
If you use Rivilė, Finvalda or Robolabs — yes, directly and with no retyping. The system sees the payment itself from the bank statement over the PSD2 interface.
Can roadworthiness tests be reminded automatically?
Yes. Roadworthiness, insurance and warranty deadlines are stored on the customer and the car, and reminders go out on a schedule — to the sales person in the system or to the customer by SMS.
We have several showrooms and two legal entities. Will this fit?
Yes. Several organisations are served in one system, each with its own document series, numbering and PDF templates. Permissions control what each showroom's team sees.
Let us show this with your car
During the demo we take one real car of yours and walk it through the whole path: the record, the Autoplius listing, the quote, the Smart-ID contract and the invoice. It takes about 40 minutes and nothing has to be installed.