en
Car sales and rental
The system posts the listing to the portals itself, and reminds you about a roadworthiness test or an expiring insurance policy while there's still time to sort it out. You enter the car's data once — it flows on its own into the listing, the quote, the contract, the invoice and the accounting, and you can check at any time exactly how much you made on that car.
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How it works
One car, 7 steps
01 Creating the record
The car's record is created once
The VIN, make, trim, photos, cost and target price go onto a single record. From that moment the same data travels everywhere — nothing has to be re-entered for the listing, the quote or the contract.
- VIN
- WVWZZZ3CZKE••••••
- Year
- 2019
- Mileage
- 148 000 km
- Engine
- 2.0 TDI · 140 kW
- Cost
- 13 400,00 €
- Price
- 16 900,00 €
18 photos · 24 features · roadworthiness test valid until 2026-11-04
02 Listing export
The listing goes to both portals from the same record
Photos, features, price, leasing calculator and your contact details are assembled automatically. Change the price in the system and it changes on both portals — nobody has to remember where else it was published.
- Autoplius.lt 18 photos · 24 features published 09:14
- Autogidas.lt the same content, entered only once published 09:14
- Leasing calculator 36 mo. · 20% down €199/mo.
- Warranty shown in the listing 12 mo.
- Price updated changed in the system — updated on both portals 17 400 → 16 900 €
The same mechanism also works with the boat categories on the Autoplius portal.
03 Enquiry
An enquiry from a listing is immediately assigned an owner
A call, a Messenger message and a website form all land in one inbox. The owner is assigned by your rotation, not by who happened to look first. When the phone rings, the record opens before you pick up.
- Autoplius Enquiry from the listing: "Is it still for sale?" 09:41
- Call +370 6•• ••• •• · 4 min 12 s · the record opened automatically 10:02
- Messenger "Could I come and see it on Saturday?" 10:15
- Messenger · answer "Yes, Saturday 11:00 works. I'll have it ready." 10:17
- Email "Please send a quote with a leasing option" 12:40
Three channels, one history on the same customer and the same car.
04 Documents
The quote — and every other document — comes from a template
The car's details, the price and the chosen leasing option are transferred into the document automatically. The same template mechanism lets you prepare inspection certificates, purchase agreements, handover certificates and any other documents your business needs in just a few clicks — with your logo, your registration details and your individual terms.
- Quote price, leasing, warranty — from the record PDF · 12:52
- Inspection certificate with photos from the inspection PDF · 12:54
- Purchase agreement your terms, the customer's details filled themselves in ready
- Handover certificate generated on the deal ready
About 100 ready-made templates (LT, EN, bilingual, LV, EE, DE) plus your own — adding a new document type needs no programming.
05 Signing
Signed with Smart-ID — no printer, no journey
The customer can sign documents on their phone – in the showroom, at home or even in another city. Their identity can be verified before signing, and if a document is still unsigned, the system will remind the customer itself. A qualified electronic signature has the same legal force as a hand-signed document.
- Identity verified by SMS code, before signing 14:18
- Tomas Ž. · buyer Smart-ID · no account needed signed 14:21
- Auto Vilnius, UAB · seller mobile signature signed 14:23
- The signed document has been sent to both parties, with a signing report 14:24
If one side is dragging its feet, the reminder goes out automatically — and you can see who is being waited on.
06 Invoice and payment
The invoice, the payment and the entry in accounting
The invoice is generated from the same deal. The PDF carries a payment link with a QR code, so the customer never has to retype a number. The system sees the payment itself from the bank statement, and the document goes on to your accounting software.
| Line | Qty | Amount |
|---|---|---|
| Volkswagen Passat 2.0 TDI, 2019 | 1 | 16 900,00 € |
| Registration service | 1 | 60,00 € |
| Total incl. VAT | 16 960,00 € | |
- Payment link and QR code inside the invoice PDF added
- Paid seen on the bank statement, matched automatically 15:38
- Passed to accounting Rivilė · no retyping by hand 15:39
07 Reminders
The customer comes back for a reason
The dates for the roadworthiness test, insurance, end of warranty and even the customer's birthday are automatically kept in the system with their set deadlines. When the time comes, a reminder is sent out automatically — to the sales person in the system or to the customer by SMS. It is a simple and inexpensive way to bring back a customer who has already chosen you once.
- Roadworthiness test reminder 30 days before until 2026-11-04
- Insurance reminder 14 days before until 2027-02-18
- Warranty 12 months from the sale until 2027-08-31
- Birthday reminder to the sales person 2027-03-12
And on every car you can see how much you made
Not the overall turnover at month end, but the margin on that specific record — including preparation costs and the discount given. The same number feeds the management dashboard and the reports.
| Car | Cost | Sale price | Margin |
|---|---|---|---|
| Volkswagen Passat 2.0 TDI, 2019 | 13 400 € | 16 900 € | 3 500 € 26 % |
| Škoda Octavia 1.6 TDI, 2020 | 11 900 € | 14 200 € | 2 300 € 19 % |
| BMW 320d xDrive, 2018 | 15 800 € | 18 100 € | 2 300 € 15 % |
| Toyota RAV4 Hybrid, 2021 | 21 400 € | 26 500 € | 5 100 € 24 % |
What matters in this business
- You post the listing to Autoplius and Autogidas straight from the car's record — photos, make, model, features and price go along with it
- The listing shows a leasing calculator and a warranty marker right away
- The system reminds you itself about an upcoming roadworthiness test or expiring insurance
- You see the cost price and margin on every car straight away
- The customer signs the contract with Smart-ID, no printer needed
The modules you will switch on first
Does the listing travel with photos?
Yes, along with the make, model, features, price, leasing calculator and contacts — the same mechanism works for Autoplius, for Autogidas, and for the boat categories on the Autoplius portal.
What happens when I change the price?
You change it in one place — the car's record. Both listings update themselves, so you don't have to remember where else it was posted.
Will we see the profit on every car?
You will. A deal carries both sales and cost lines — preparation, repairs, transport — so the margin shows up right on the record, instead of surfacing at month end.
Can the customer sign the contract without coming in?
They can. They sign with Smart-ID or a mobile signature via a link, no account needed, and their identity can be checked beforehand with an SMS code. It's a qualified signature, legally equal to a hand-signed one.
Can we build our own document forms?
You can. Beyond the ready-made templates — quote, contract, inspection and handover certificates — you can build any document of your own with variables from the system, no programming needed.
Will invoices reach our accounting?
If you use Rivilė, Finvalda or Robolabs — yes, directly and with no retyping. The system sees the payment itself from the bank statement over the PSD2 interface.
Can roadworthiness tests be reminded automatically?
You can. Roadworthiness, insurance and warranty deadlines are stored on the customer and the car, and a reminder goes out on schedule — to the sales person in the system, to the customer by SMS.
We have several showrooms and two legal entities. Will this fit?
It will. Several organisations are served in one system, each with its own document series, numbering and PDF templates, and permissions let you control what each showroom's team sees.
Let us show this with your car
During the demo we take one real car of yours and walk it through the whole path: the record, the Autoplius listing, the quote, the Smart-ID contract and the invoice. It takes about 40 minutes and nothing has to be installed.